Central Government Departments

 

Forms of Directorate General of Supplies and Disposals

i. Bank Guarantee Format For Furnishing Emd

ii. Bank Guarantee Proforma For Furnishing Performance Security

iii. Application-Cum-Bill For Refund Of Performance Security

iv. Refund Form

v. Defence Services Indent On The Directorate General Of Supplies & Disposals

vi. Indent Form For Central Government Civil And Railway Indentors Only

vii. Indent Form For State Government Indentors, Quasi-Public Bodies & Other State Corporation Etc.

viii. Format For Inspection Call

ix. Form Of Tripartite Deed

x. Technical Data To Be Furnished For New/Modified/ Improved Models Of Vehicles

xi. Intimation About Completion Of Supplies

xii. Directorate General Of Supplies And Disposals - Bill Form

xiii. Performance Bond/Bank Guarantee

xiv. Equipment And Quality Control For Civil Requirements

xv. Vendor Capacity Report Form For Defence Requirement

xvi. Cargo particulars in respect of imports from usa & canada.

xvii. Particulars Of Cargoes For Which Shipping Space Is Required To Be Arranged By
Shipping co-ordination & chartering division.

xviii. Registration Forms & Guidelines

xix. Application Form For Enlistment With Dgs&D As Indian Agent Of Forein Principal

xx. Dgs&D Booklet

xxi. Forms Related To Tender Enquiry

xxii. Indent Forms

xxiii. Equipment Quality Control (Eqc) Proforma

 

Public Grievance Redressal Machinery In Directorate General of Supplies and Disposals

The Complaints & Public Relations Directorate assists the Trade and Industry and Indentors in their business dealing with DGS&D. It guides the representative from Trade and Indenting Departments on various procedural and contractual matters. Redressal of complaints and grievances of trade and indentors is one of the functions. The complaints and grievance due to delay or inaction on the part of Purchase and Quality Assurance Wing are processed by C&PR Directorate and settled by coordinating with the concerned Purchase and Quality Assurance offices. This Directorate also functions as the nodal agency for redressal of Public Grievances and is headed by Director (Complaints and Public Relations). For effective and prompt registration of grievances as also their monitoring the existing machinery for redressal of Public Grievance Officers of the rank of Director in the regional offices of Supply and Quality Assurance Wings. In the field offices of QA Wing also the Deputy Directors/AIOs have been appointed as the local Public Grievance Officers.

All Grievances are computerised and are closely monitored at the highest level. Frequent meetings are also held under the chairmanship of DG/ADGs/DDGs with the concerned Directors with a view to sort out and settle the grievance. Time norms have also been fixed for monitoring of grievances.

The Citizens’ Charter adopted by DGS&D gives in detail the commitments of DGS&D towards Supplier, Rate Contract Holders and also to the Indenting Departments. The gist of this charter is published in DGS&D’s publications and is also available to public on demand at the reception. In DGS&D, Wednesday forenoons have been set apart by all senior officers for grievance redressal. The representative from Trade and Industry can meet and discuss their problems during this time without prior appointment.

Note :- With a view to introducing greater transparency and as a measure to redress grievance of the member of concerned that, the Director General (Supplies & Disposals) will ordinarily be available, when in station, to meet members of the public in connection with their work relating to the office of DGS&D on all working days as under :-

Monday, Tuesday, Thursday & Friday 3.30 P.M to 4.30 P.M.
Wednesday- 10.A.M to 1.00 P. M ( in line with existing order in force)

 

Information Facilitation Centre In Directorate General of Supplies and Disposals

The existing system of attending to the enquiries of large number of visitors has been further strengthened in DGS&D by setting up of Information Facilitation Centre (IFC) in June 1997, on the advice of Department of Administrative Reforms & Public Grievances. The IFC is a customer oriented public interface system through which Indentors, Industries and public have easy access to information regarding schemes, procedures of the Department and any other information as may be required, across the table, on telephone (no.3360272) and through its display boards.The IFC is fully computerised and closely monitors
the complaints with concerned Purchase Directorates. A register is being maintained in the IFC for the visitors to recordtheir remarks/suggestions.

Any complaint so registered or received by IFC is brought to the knowledge of the concerned Directorate/Office for prompt action thereon. Complaints received by IFC are duly acknowledged. Besides coordinating and expediting the concerned authorities for early settlement of the grievances, the data on grievances is
being transmitted to the Department of Administrative Reforms & Public Grievances every month. Reviews of the grievances are also undertaken from time to time at the highest level.

Besides the above functions, IFC maintains all booklets/pamphlets published by DGS&D, priced or otherwise, for reference purpose. It also monitors the maintenance of Tender Hall, facilitates opening of tenders and renders assistance to participants of Tender opening programs.

IFC ensures provision of adequate guidance to visitors to DGS&D.

 

Quality Assurance Wing of Directorate General of Supplies and Disposals

Organisation

i. Quality Assurance Wing of DGS&D (Formally known as Inspection Wing) is the Inspection Agency of the Govt. of India
ii. Consists of a team of professionally qualified experts, trained in India & abroad in various disciplines of engineering
iii. Renders inspection & technical services for Quality Assurance in procurement activities
iv. Technical arm of DGS&D providing complete support in purchase activity by laying down specifications, assessing the vendors, technical evaluation of bids & assuring quality of stores for their conformity
v. It has 35 centres covering all industrial locations in the country
vi. Provides THIRD PARTY INSPECTION SERVICE for civil indentors

Functions

i. Quality Assurance of products at various stages of manufacture, commissioning & testing
ii. Preparation of technical specifications for tender enquiry & technical evaluation of bids
iii. Vendor assessment for placement of contracts and registration
iv. Testing & Evaluation of stores
v. Failure investigation of stores
vi. Development of small scale industries and KVIC units
vii. Quality Audit of supplies at users end
viii. Provides single window service by giving information about DGS&D functions to the indentors & the industry
ix. Assisting BIS in preparation and updating of National Standards

Available Services

Inspection & Quality Assurance services relating to

i. Procurement of equipments
ii. Contracts placed directly by Central & State Govts., Foreign Govts., Public Sector & Private bodies
iii. BIS Certification of steel items at Bokaro Steel Plant
iv. Testing & evaluation of metallurgical & refractory products

 

Registration with Directorate General of Supplies and Disposals

· Registration with DGS&D is a process by which firms can get enlisted as an approved supplier to qualify for participation in DGS&D procurement programme.

· DGS&D registers suppliers for specified items after verification of their technical capability, financial status and reliability as a supplier.

· This registration is widely taken as a benchmark by other procurement agencies in India both in the State and Central sectors.

· 20 Registration centres across the country deal with applications for registration on single window disposal basis.

Benefits of DGS&D Registration

i. Rate contracts for Govt. purchases concluded with registered firms
ii. Registered firms granted exemption from earnest money/security deposit.
iii. Tender enquiries are supplied free of cost to small-scale units.
iv. Issue of advanced tender notices to concerned registered firms.

Different Categories of Registration

Indigenous items

· Indian Manufacturers/Assemblers/Converters.

· Authorised Agents/Distributors of registered Indian Manufacturers

· Stockists of certain specified indigenous stores.

Imported items

· Foreign Manufacturers with or without Indian Agents

· Stockists of imported stores

· Suppliers of imported stores

 

Contributions To The National Activities of Directorate General of Supplies and Disposals

Transportation Section

i. Rails (inspects every metreof indigeneous Rails used by Indian Railways)
ii. Heavy Earth Moving Const. Equipment
iii. Road construction & inspection machinery
iv. Batteries, Tyres, Tubes
v. Spares for all types of vehicles & machinery

Drinking Water Supply Projects

i. All kinds of water carrying pipes like M.S. Galvanized Pipes, HDPE Pipes, UPVC Pipes, CI spun Pipes, Ductile iron Spun Pipes
ii. Submersible Pumps
iii. Hand Pumps
iv. Drilling Rigs & accessories
v. Centrifugal Pumps
vi. Alumina Ferric & stable bleaching powder
vii. Water Fittings like meters, sluice valves
viii. Air compressors

Ordinance Factories

i. Production Machine Tools
ii. Special purpose machines for arms & ammunition
iii. CNC precision production/inspection & testing machines

Para Military Forces (BSF, CRPF, ITBP, CISF, NSG, RAF)

i. Uniforms & Clothing
ii. Tents, FRP Shelters & Camping Equipment
iii. Communication Equipment like Transreceivers
iv. Automobiles/Vehicles, Recovery Vehicles
v. Combat Equipment & accessories
vi. Border Fencing & Lighting Equipment such as Concertina coils
vii. Barbed wire, Night Vision Devices
viii. Kitchen Equipment & Utensils

(more…)

 

Advantages in Associating with Directorate General of Supplies and Disposals

To Suppliers

i. Its REGISTRATION is held in high esteem by all Govt. Department/Agencies
ii. Award of rate contract lends respectability & image enhancement.
iii. Marketing effort requires is nominal.
iv. Consistent & uniform purchase policies & procedures.
v. Availability of technical guidance for upgrading manufacturing processes & for building product quality.
vi. Uniform Quality Assurance techniques lead to standardization.
vii. Registered suppliers are given prior intimation about tenders.

To Buyers

i. Facility of bulk purchase of lowest competitive price.
ii. Enables buying as & when required.
iii. Saves effort involved in tedious & frequent tendering.
iv. Just in Time availability of supplies for inventory management.
v. Availability of quality goods with full quality assurance back-up.

 

Role & Functions of Directorate General of Supplies and Disposals

1. A CENTRAL PURCHASE & QUALITY ASSURANCE ORGANISATION of Govt. of India, Department of Supply, Ministry of Commerce.

2. In the year 1860, the British Govt. evolved a concept of CENTRAL BUYING & set up INDIA STORES DEPARTMENT in LONDON for meeting procurement needs of Govt. of India.

3. Established in 1951 in its present form for rendering procurement services to Central & State Govt. by placing Rate Contracts for common user items & contracts against their ad-hoc demands.

4. Adhoc procurement decentralized in December, 1991. Main function now is to conclude RATE CONTRACTS.

5. Quality assurance functions continue to remain centralized as before.

6. Continues to be the NODAL Agency of Govt. of India for purchase policy . & procedure.

7. Govt. Departments/Organisations, who have not built-up their own infrastructure for purchase, can raise their demands on DGS&D for ad-hoc procurement.

8. Handling procurement against several WORLD BANK & ASIAN DEVELOPMENT BANK aided projects for modernisation of POLYTECHNICS & VOCATIONAL TRAINING CENTRES, NATIONAL AIDS CONTROL. NATIONAL/ STATE HIGHWAYS, Hydrology Project

9. Services continue to be available to PUBLIC SECTOR UNDERTAKINGS & AUTONOMOUS BODIES.

10.Has a full fledged QUALITY ASSURANCE WING rendering wide ranging technical services inclusive of formulation of need based procurement specifications, vendor development/evaluation and assuring quality of goods for their conformity. Service charges range from 0.25 to 2 %.

11.Cargo clearance services at major ports are available.

12.Manned by qualified Engineers recruited through Indian Engineering Service Examination by UPSC, Govt. of India.

13.State Governments, Public Undertakings, Autonomous Bodies, Quasi Public Bodies, etc. who desire to avail the services of DGS&D can do so. However, indent from these departments should be accompanied by a pre-deposit of funds sufficient to cover the cost of stores. Pre-deposit of funds may be in the form of demand draft or crossed cheque drawn on the Reserve Bank of India/State Bank of India duly marked ‘On Government Account Only’ and in favour of Chief Controller of Accounts, department of Supply, New Delhi.

14.Consultancy services of DGS&D are offered to desirous organisations for availing R/C prices, finalising tender documents for their own procurement and providing quality assurance support.

15.Databank on suppliers rate contracts is maintained to arrange supplies of clothing and tentage items etc. for meeting emergency requirements during disasters/natural calamities.

16.Facility for training in Quality & Purchase management field are also available in DGS&D

17.Consultancy Disaster Management

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